|Summary of the role
Create and maintain all interview tracking and schedules in a ‘live’ environment, ensuring all candidates, interviewers and room requirements are up to date on our interview trackers.
Ensure total accuracy when updating and scheduling interviews with both internal and external candidates
Using Google Sheets/Excel, track candidate tests and interview stages, updating the tracking in real time
Updating the HRIS system with up to date status changes for candidates, responding emails and managing referred candidates, accurately communicating and adding relevant notes on the system for all candidates
Communicating with Recruitment, the HR Admin, HR Generalist and Learning and Development Manager when candidates are hired with regard to accurate start dates and any new hire requirements.
Maintaining regular Advertising updates on paid and free platforms, tracking advertising and working with the Recruiter to identify best sites and platforms to advertise all open vacancies on. Regular monitoring of what roles need to be opened and what roles need to close on advertising platforms.
Regular one to one check ins with the Recruiter to ensure that the Recruitment Administrator is aware of what roles are open, who is involved in each position as hiring manager and to be aware of what roles are urgent or about to close.
Contact candidates with regard to outcomes from interview, confirming candidates for interview, and rescheduling interviews as needed
Navigate Google Calendar to book in interviews regularly. Be able to book in workable interview slots considering time zones, interviewer availability etc..
Answer general queries from applicants and maintain Sage Recruit for the business
Learn the roles within the studio and be able to work with the recruiter to change interviewers at short notice as required
Strong ability to prioritize task as per business needs, with ability to multitask and plan ahead needed.
Ad hoc recruitment related tasks as required by the Recruitment Manager or wider HR team during busy times