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Job Details: Recruitment Coordinator

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Recruitment Coordinator
Art/Back office
Dublin
Full-time Permanent
Reporting to the Recruitment Manager

Working within a highly dynamic and creative business environment, this role offers the right candidate a wonderful opportunity to join an exciting high growth company. This position will be responsible for the full administration of a busy Recruitment function, within the HR Department. This is a very fast paced position which requires strong attention to detail, an ability to multitask and a strong sense of customer service.
Summary of the role
Create and maintain all interview tracking and schedules in a ‘live’ environment, ensuring all candidates, interviewers and room requirements are up to date on our interview trackers.
Ensure total accuracy when updating and scheduling interviews with both internal and external candidates
Using Google Sheets/Excel, track candidate tests and interview stages, updating the tracking in real time
Updating the HRIS system with up to date status changes for candidates, responding emails and managing referred candidates, accurately communicating and adding relevant notes on the system for all candidates
Communicating with Recruitment, the HR Admin, HR Generalist and Learning and Development Manager when candidates are hired with regard to accurate start dates and any new hire requirements.
Maintaining regular Advertising updates on paid and free platforms, tracking advertising and working with the Recruiter to identify best sites and platforms to advertise all open vacancies on. Regular monitoring of what roles need to be opened and what roles need to close on advertising platforms.
Regular one to one check ins with the Recruiter to ensure that the Recruitment Administrator is aware of what roles are open, who is involved in each position as hiring manager and to be aware of what roles are urgent or about to close.
Contact candidates with regard to outcomes from interview, confirming candidates for interview, and rescheduling interviews as needed
Navigate Google Calendar to book in interviews regularly. Be able to book in workable interview slots considering time zones, interviewer availability etc..
Answer general queries from applicants and maintain Sage Recruit for the business
Learn the roles within the studio and be able to work with the recruiter to change interviewers at short notice as required
Strong ability to prioritize task as per business needs, with ability to multitask and plan ahead needed.
Ad hoc recruitment related tasks as required by the Recruitment Manager or wider HR team during busy times
Person Specification:
Minimum 1-2 years as an administrator ideally in a fast pace, recruitment environment.
Bachelor degree in HR/Business or related field or equivalent work experience ideal
Ability to multi-task in a busy environment
Thrives on providing a service to hiring managers
Analytical and problem solving skills
Strong interpersonal skills including written and verbal communication skills
Demonstrated ability to prioritize, meet deadlines
Good knowledge of Google Sheets, MS Excel, Word and PowerPoint
Ideally will have worked with HRIS in the past. Sage/Salesforce background ideal but not essential
Exceptional organizational skills with the ability to work on multiple tasks
Detail oriented and excellent follow through skills
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